Why We Collect Information

We collect and process personal information to:

Support our learners:

• Provide appropriate education and support tailored to individual needs
• Monitor progress and track achievements
• Ensure safeguarding and wellbeing
• Meet statutory reporting requirements

Communicate effectively:

• Keep families informed about their child’s education and school life
• Share important information about school events and activities
• Facilitate home-school communication through platforms like Microsoft Teams

Operate our school safely:

• Maintain accurate records for health and safety purposes
• Manage attendance and behaviour effectively
• Ensure we have emergency contact information

How We Protect Your Information

Secure systems: All personal data is stored on secure, password-protected systems with restricted access

Staff training: Our team receives regular training on data protection responsibilities and procedures

Limited access: Personal information is only accessed by staff members who need it to support your child’s education and wellbeing

Secure sharing: When we need to share information with external agencies (such as healthcare professionals or local authorities), we do so securely and only when necessary

Regular reviews: We regularly review and update our data protection practices to ensure they meet the highest standards

Your Rights

Under GDPR, you have the right to:

✓ Know what information we hold about you and your child
✓ Access your personal data – request a copy of information we hold
✓ Correct inaccuracies – ask us to update incorrect information
✓ Request deletion – in certain circumstances, ask us to delete personal data
✓ Restrict processing – limit how we use your information
✓ Data portability – receive your data in a commonly used format
✓ Object to processing – in specific situations, ask us to stop using your data

Privacy Notices

We provide detailed privacy notices that explain:

• What personal information we collect
• Why we collect it
• How long we keep it
• Who we share it with
• Your rights regarding your personal data

Privacy notices are available for:

• Pupils and families
• Staff and job applicants
• Visitors and volunteers

Making a Data Protection Request

If you would like to exercise any of your data protection rights or have concerns about how we handle personal information:

Contact our Data Protection Officer:

• Email: office@tscs.southend.sch.uk
• Phone: 01702 524193
• Post: The St Christopher School, Mountdale Gardens, Leigh-on-Sea, Essex, SS9 4AW

We will respond to your request within one month and provide clear information about any action we take.

Concerns or Complaints

If you’re not satisfied with how we’ve handled your data protection request, you have the right to complain to:

The Information Commissioner’s Office (ICO)

• Website: www.ico.org.uk
• Phone: 0303 123 1113

Our Data Protection Policy

For more detailed information about our data protection practices, please see our full Data Protection Policy available in the policies section of our website.

Your trust is important to us. We are committed to maintaining the highest standards of data protection while ensuring we can continue to provide excellent education and support for all our learners